Recording a transaction

LGO has a segregation of duties in the procurement process to ensure proper checks and balances. This helps prevent fraud and errors by ensuring that no single individual has control over all aspects of the procurement process. Key duties that should be segregated in the procurement process include:

  1. Requisitioning: The individual requesting the procurement is different from the individual approving the purchase.
  2. Purchasing: The individual responsible for making the purchase is different from the individual responsible for receiving the goods or services.
  3. Receiving: The individual responsible for receiving the goods or services is different from the individual responsible for approving the payment.

By segregating these duties, the LGO reduces the risk of fraud, errors, and conflicts of interest in the procurement process.